The foundation of every company lies in its employees, the individuals that are running the show. And if those individuals are always tired or dissatisfied, business results will definitely suffer.
However, having a healthy and productive environment in the workplace isn’t easy at all. There are many factors to this and this is quite a complex issue because it has to be dealt with on a number of levels. That is the only way to nurture a healthy work environment where every single employee produces great work and never fails to be productive.
Let’s delve deeper into this issue and see what can be done in order for your office to become a better place where the employees achieve awesome results.
Equip the workplace properly
Even though your employees’ skills are what matters the most, it is also crucial to provide them with tools they can use to make their everyday tasks easier and more automated. When you select the right software tools, you will make their lives easier, which results in a streamlined workflow.
Provide your employees with collaboration apps to simplify teamwork. When your employees have collaboration apps where they can see every task and access every file easily, they won’t have to burden themselves with unnecessary roaming and searching for a piece of information or another colleague.
When the workers are able to work together in real-time, the chemistry gets better and this also allows ideas to spring up more naturally. These tools usually come as project management software or practice management software (this kind of software is often used in the medical industry).
In the apps are like Basecamp or Trello, you can post tasks, upload data, and share vital information there. SMS and email reminders are automated, and you can even have quick invoicing and financial reporting. This really makes the worker’s life easier as the technicalities get dealt with quickly, and your employees can then focus on more important tasks.
If you want a productive office, your communication has to be top-notch. It doesn’t matter whether you are running a real office or managing a remote team. In both scenarios, communication apps are a must.
Even though emails can do the trick, sometimes people get lost in long threads and they’re not so practical in every situation. That is why instant messaging apps like Slack or WeChat serve as great tools that keep all the conversations organized, but also enable people to keep track of messages easily.
Most communication platforms of this kind also offer file-sharing services, which is another major benefit. You can send smaller files to your colleagues with no difficulty. In the end, if you are a manager, these apps will help you become better at employee management, too. Reaching out to your workers and communicating your message has never been easier.
Once you screen and then hire your rock stars, you need to constantly look for ways to improve their key skills. That is a sure way to improve the quality of work and increase productivity.
This claim is supported by a study from 2013 published in the International Journal of Science and Research. To be precise, researchers state that training greatly benefits both employers and employees. Not only do employees get to learn things that will make them even more valuable in the labor market, but the workplace productivity levels increase, too.
So, if you have the budget, invest some funds in training. Across all departments, without exception. Your customer support agents should be valued just like your sales development reps. Therefore, do everything you can to train your SDR team, customer support team, marketing team, and so forth. Eventually, you will see that your business will thrive.
This tip deals mainly with your and your workers’ health. A comfy office space can go a long way when it comes to physical health, but it can also boost employee morale. This should be obvious, but many companies are rather stingy when opening new offices and try to push too many employees into small rooms.
Firstly, you need to accommodate each employee properly – your workers shouldn’t breathe into each other’s faces. Ergonomic office furniture allows employees to stay comfortable and at peak performance throughout the day. No one is saying that you should avoid working closely on projects, but working too closely can be disastrous.
So, make sure to find a way to create a positive team space that is just the right size. Everyone needs to have enough room to work comfortably, but they also need to be close enough to each other. Individual space is important and the tools that your workers use need to be there within their grasp, ready to be used.
Also, equip the office with a whiteboard for brainstorming sessions. That can really come in handy since you’ll want your employees to materialize their ideas somehow. Moreover, if you could have one entire room to be the ‘rest area’ or something of that kind, that would be great. People need a room where they can take a break and relax when they get stressed.
Celebrate every win
As a manager or a business owner, you need to recognize and reward every single win in the workplace. It doesn’t matter if it’s a small win or if it’s a big new client that will rack up loads of revenue for the company.
Each effort and project milestone has to be recognized. Every new project is exciting in the beginning, but as time goes by, it will get more and more difficult and boring. Therefore, set milestones and offer rewards at each milestone when it is achieved.
You don’t have to offer monetary rewards – sometimes a bottle of wine can go a long way. Or, a visit to the bar after work. Sometimes even a single email that informs the team about how great they are doing the trick. Details like these matter and they keep the momentum up along with the morale levels.
There is no other way to say this – remote workers oftentimes produce better work than your in-house members.
Of course, there are real-life examples that prove this point. When you allow remote work for a number of days on a monthly basis, you are letting your workers spend more time with their families and lifting their spirits. All of that actually results in better productivity as they will be logging more hours and taking fewer sick days.
It’s simple. Through encouraging remote work, you are allowing your employees to live their lives the way they want to, and that can be beneficial to their health. Both physical and mental.
On top of that, if you decide to have the whole team work remote, you will be saving a lot of money. If you don’t need an office space for your team, why would you rent one? More and more companies are realizing this and catching on pretty quickly.
There are many factors to improving your workplace, and the truth is that not many companies treat their employees the right way. That is why there are so many gloomy people who are constantly tired. That, of course, won’t get any company anywhere good in the long run. Instead, let your colleagues be themselves and allow them enough time to do what they love.
Do not introduce ‘austerity’ measures such as locking down social media sites. You can never know if an employee uses social media platforms to calm down and take a mental break. Maybe that employee isn’t slacking off; maybe they are looking for new professional connections. Cracking down on these kinds of things can be a real morale killer.
Therefore, make sure that you do everything to boost morale. You will see that your team will produce better results. On top of that, they won’t get sick every so often, which is equally important for a successful organization.